The encryption module acts like a safe for protecting sensitive data. A safe can be e.g. used as an extra drive like an additional hard disk partition and is very easy to work with.
You have the following options for creating and managing safes:
- Update: If you have opened or closed safes outside of the file safe module in the meantime, it is recommended that you click on Update to bring the status display for the safes managed by the encryption module fully up to date.
- Open/close: Here you can open and close safes that are located on your computer and on attached storage media. Please note that you need the password you entered for the safe during setup to open the safe. Safes can be closed here without a password.
- Create new safe: You can use this function to set up a new safe. To do this, a wizard will appear that will help you set up the safe. For more information, see the section Create new safe.
- Create mobile safe: As soon as you have created a safe, you can also turn it into a mobile safe, i.e. you can configure it so that you can use it on a USB stick or even send it via email. For more information, see the section Create mobile safe.
- Delete: In safe administration you can find an overview of all safes located on your computer and on attached storage media. You can also delete safes that are no longer needed here. Please note that safes can also be deleted here without knowing their passwords. Therefore you should ensure that you really no longer need the content of the safe you are about to delete.
Create new encryption (file safe)
If you want to create a new safe, there is an interactive dialog to support you. Click on the NEXT button to continue.
Storage location and size of the safe
Now enter where the safe should be stored and what size it should be.
Please select the data medium (e.g. local data medium (C:)) on which the safe should be created.
Then select a safe size by positioning the slide control as appropriate. You then have as much space as remains available in the storage location you have chosen. However, there should generally be at least 2 GB more than the maximum size available so your computer is not slowed down in other areas due to lack of storage space.
Now click on the NEXT button.
In this dialogue window you can make the following entries and settings:
- Safe designation: The name under which the safe is managed by the G DATA software.
- Description: an additional short description that contains e.g. information on the safe contents.
- File system: here you can define whether the virtual drive creating the safe uses the FAT or NTFS file system. Generally you should leave the entry here as Automatic selection.
- Automatically select safe drive: the safe is displayed on your computer like a hard disk drive. You can either allocate a fixed drive designation letter for the safe or let the system select one automatically. Automatic selection is generally recommended here.
- Assign drive: this option is only available to you if you are not letting the software automatically select the safe drive.
Now click on the NEXT button.
Here you can allocate a password for a safe. Click on the ADD button.
Now enter the password you want in the dialog box that appears under Password and Repeat password. The password is only accepted if both entries are identical. This is intended to prevent you from e.g. making a mistake that you cannot reproduce when allocating a password.
Click on ADD to activate the password.
If you then select this password and click on the Authorization button, you have the following settings options:
- Execute Autostart: Every safe contains a directory called Autostart. If this option remains set to Yes, all executable files located there will be automatically started when the safe is opened.
- Open in "Read only" mode: A user who logs on using the read only access method will not be able to save or change files stored in the safe. He/she can only read it.
- Open as removable medium: The G DATA software opens file safes in Explorer as local hard disks. Check this option if you want the safe to be displayed as a removable data carrier in the system.
- Shared usage: Selecting this option enables shared use of the safe directory for other computers in the network. Alert: With this setting you can access the safe without needing to enter a password. At this point we recommend you think carefully about shared use of the safe. Shared usage of the safe for all network participants does not make sense at this point because the data would be accessible to everyone.
- Close safe after user log off: This option should generally be enabled because, if the safe stays open after the user logs off, other users can see the contents of the safe.
- Auto safe: All safes with this attribute can be opened with one command.
When you have finished configuring the settings, click NEXT.
The safe creation wizard tells you about setting parameters in the last step. If you want to change these settings, please click the BACK button. If you are happy with the settings, please click CREATE .
The virtual and encrypted file safe is created on your computer's hard drive. By finally clicking on the FINISH button the safe is created and can be opened directly if you want.
Create mobile safe
As soon as you have created a safe, you can also turn it into a mobile safe, i.e. you can configure it so that you can use it on a USB stick or even send it via email.
In the data safe overview, select a safe that has been created and click on the Create mobile safe button. A dialog now opens that will help you create a mobile safe. Click on Next to start this process.
Mobile safe parameters
As with allocating safe parameters for standard safes, you have the option here of changing parameters. However, with mobile safes there are only limited setting options.
- Automatically select safe drive: The safe looks like a hard disk drive when it is open. You can either allocate a fixed drive designation letter for the safe or let the system select one automatically. Automatic selection is generally recommended here.
- Link safe with data medium: Here you can specify that the mobile safe can only be used with the USB stick or hard disk drive that you created it on, for example. If you do not link the safe to the data medium, you can e.g. send the safe file (recognizable by the file extension tsnxg) as an email attachment or move/copy it to another data medium.
Mobile safe medium
Specify here the medium on which you want to save the mobile safe. This can be e.g. a USB stick, an external hard disk or a CD/DVD.
Mobile safe size
Here you can find information on how much storage space the safe needs on the target data medium. If the storage space is too big, you can cancel the creation of the mobile safe.
Mobile safe - finish setup
Now finish creating the mobile safe by clicking on the End procedure button. If you want, you can now see in the file browser the file on your chosen storage medium where the mobile safe is located.
Open mobile safe
If you want to open a portable safe on a Windows computer that does not have the G DATA data safe module, you can easily access the data by selecting the start.exe or start program file in the TSNxG_4 folder on the USB stick, mobile hard drive or CD/DVD. If you click on this, a dialog appears in which you can open the safe or (if already open) close it.
Now enter your password or use one of the other safe access methods.
The safe is now opened and the contents of the safe can be used.
After successfully logging in to the safe, the safe icon appears as an additional drive with a corresponding drive letter next to the local drives in Windows Explorer. Every mobile safe user can copy data from the safe onto the computer. When a mobile safe is used on a USB data carrier or Flash memory data carrier, any appropriately authorised user can copy safe data from the computer to the safe.
Closing the mobile safe is performed in the same way as opening it. Double-click the drive letter for the safe or choose a corresponding command from the context menu by using the right mouse button.