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New backup job

 To assign a new backup job, please click on the  New task...  button


Select files/hard drives/partitions

The backup wizard will now ask you what type of backup you want to run.

 File backup: This involves backing up specific files and folders selected by you to an archive file.
In the directory view, simply select which files and folders you want to save. With a file backup it is generally recommended that personal files are saved and installed program files are not backed up. In the directory tree, you can open and select directories by clicking on the plus symbols. Their contents will then be shown in the file view. Each directory or file that you mark with a check will be used for the backup by the software. If not all files and folders in a directory are used for the backup, this directory is marked with a grey checkmark.

 Drive backup: This involves a full backup of hard drives or partitions to an archive file.

Select target

Here you can define the target or location to which the G DATA software should save the backup copy of the files and folders or hard drives and partitions. This can be a CD- or DVD-ROM drive, another hard disk, a USB stick, other removable media or a directory on the network.

Archive name: Here you can enter a meaningful name for the archive file to be created, e.g. Weekly backup own files, MP3 backup etc.

New folder: If you want to set up a new folder for the backup, select the storage location you want in the directory view, then click on the New folder button.

Note: Please ensure that the backup is not made to the same disk on which the original data is located. If this disk becomes defective, you will lose both your original and your backup data. The best thing to do is to keep the backup in a place that is remote from the original files, i.e. on a USB hard disk in another room or burnt to CD/DVD-ROM.

Create cloud archive: You can save your backup to the cloud services Dropbox or Google Drive. Simply log in with the access data for your cloud service account and your backup archive will be uploaded to the cloud.

Note: When backing up to the Cloud, you should ensure that your backup data is encrypted. In the Options under New backup job you can enable/disable data encryption.



Schedule

Here you can specify the frequency with which your selected data is backed up. You can also specify what type of backup should be run. The options are basically a full backup, where all the selected data is backed up in full, or a partial backup, where only the changes since the last backup are saved.

If you select Manual, the backup will not run automatically. Rather, it has to be specifically started by you via the program interface. Under Daily, you can use the Weekdays settings, for example, to specify that the computer should only carry out the tuning job on workdays or just every other day, or on weekends only, when it is not being used for work. You can also define weekly and monthly backups.

Do not run when in battery mode: To prevent a backup process from being suddenly interrupted by the notebook battery running out, you can specify that backups can only be run when the notebook is connected to the mains.

Run full backup

Under Run full backup, just enter how often, on which days, and at what time the backup should take place. A backup of all data that you selected under Select files/hard drives/partitions will now be made automatically according to the frequency you entered.

In the Delete older archives section you can define how to use the G DATA software with backups that already exist. The G DATA software archives your data to a separate file with the file extension ARC. Having existing backups that have not been overwritten naturally increases the security of your data since, in the event that the current archive should be corrupted, an older archive is available so you do not lose all the data. In general, however, archives require a lot of space on data carriers, so you should beware that you do not accumulate too many archive files. It is a good idea to set a maximum number of backups to store on your backup medium under retain full backups. The oldest archive will then be replaced by the current archive.

If you have checked the box next to Create partial backup(s), the software will only run partial backups following the first full backup. These are significantly faster when backing up, but it may take longer if they have to be used to restore a full backup. Another disadvantage of partial backups is the comparatively greater storage space requirement, as data in the full backup that is no longer required will not be directly deleted. However, after the next full backup, the full and partial backup datasets will be synchronised and the data volume will again be the same as for a full backup.

Run partial backups

Partial backups serve to speed up data security. Instead of using all data for a backup, a partial backup adds to an existing full backup and only backs up data that has changed since the last full backup. This way you still get a complete backup of your data set, but the backup process itself is significantly faster.

Differential / Incremental: With a differential backup all data that has been added or modified since the last full backup is saved. It is always added to the last full backup. This saves time and storage space compared to a new full backup. An incremental backup goes one stage further and backs up files that have been modified between one partial backup and another. The disadvantage of this is that multiple archives are required for a restore.

Warning: Scheduled backups do not work with CD-ROMs or DVD-ROMs since user intervention may be required for changing a blank disk.

Options

You can change general backup options in the Options area. In general, you do not have to make any changes here since the G DATA default options cover most application scenarios.

General archive options

In the General archive options, you have the following settings options:

  • Limit archive size: If you store archives on CD-, DVD-ROM or other writable media, it is important that the G DATA software limits the size of the archive files. Here, you can choose from default sizes enabling you to retrospectively store the archive data on CD, DVD or Blu-ray discs. When the archive reaches the maximum size specified here, it is split and the backup information is spread across two or more archive files.
  • Create multisession CD/DVD: If you select this option, you create backup CDs or DVDs that are rewritable. Doing so does not delete the content previously saved – it just enhances it with the new content.
  • Delete temporary archives: This option should generally be enabled. After a certain number of backup operations, temporary archives require a lot of space on your hard disk and are no longer needed after their temporary use.
  • Copy restore program files: If you activate this function, in addition to the archive data a program is also installed in the storage area of your data backup that you can use to restore your data without using installed G DATA software. To use this function, start the AVKBackup program or AVKBackup.exe from the CD/DVD ROM.

The restore program is only copied with it onto CD/DVD-ROM. This is not the case for backup copies to removable media (USB stick, external hard disk).

If you have installed the G DATA software on the computer on which the restore is due to take place, please do not execute the restore with the restore program on the CD/DVD-ROM. Instead, use the function Import archive.

  • Check files for viruses before archiving: If the AntiVirus module is installed, you can check your data for viruses before it is stored in the backup archive.
  • Check archive after creation: The purpose of this function is to check the archive for completeness and correctness once it has been created.
  • Encrypt archive: If you want to protect archived files from external access, you can assign a password to them. In this case, the data can only be restored with this password. You should memorise this password or write it down and put it somewhere safe. Your archive data cannot be restored without the password.
  • Integrity test with differential backup: The purpose of this function is to check a partial backup for completeness and correctness once it has been created.
  • Integrity check when restoring from a hard drive: This function is used to check that data has restored correctly after a restore. Directory for temporary files involves the storage area for data that the G DATA software only temporarily writes to your hard disk. If there is insufficient space on your standard partition, this is where you can change the partition and the temporary storage location for these files.
  • Use Windows volume shadow copy: If this option is disabled, no image of the system partition can be created during normal operation.

User details

To be able to carry out scheduled backups at all, you must check the box next to the Run job as option and enter the access data for your Windows user account there. This input is required so the backup can be scheduled to run even when you are not logged on as a user.

Compression

In the Compression area, you can determine if your archives should be strongly or weakly compressed.

Good compression: the data is strongly compressed for the backup. This saves you backup storage space, but the backup itself will take longer.
Balanced compression: the backup is not so strongly compressed, but it will be executed more quickly.
Fast execution: data is not compressed, so the backup is executed quickly.

Exclude files

In general, the G DATA software saves files on the basis of their file format. On your computer system, however, corresponding file formats also exist in areas that are managed automatically and are not relevant for backup because the respective files are only stored temporarily (e.g. to speed up the display of pages from the Internet). To ensure that the G DATA software does not accidentally archive these files as well, you can exclude them by setting the corresponding checkmark.

  • Temporary directory with files: If this option is selected, the temporary folders and any subfolders and files located there will not be included in the backup.
  • Temporary Internet directories with files: If this option is selected, the folders for caching websites and any subfolders and files located there will not be included in the backup.
  • Thumbs.db: If this option is selected, the thumbs.db files created automatically by Windows Explorer will not be included in the backup. These files are used to manage thumbnails for slideshows, for example, and are generated automatically from original images.
  • Temporary files (file attribute): If this option is selected, the files with the system-assigned temporary file attribute are not included in the backup.
  • System files (file attribute): If this option is selected, the files with the system-assigned system file file attribute are not included in the backup.
  • Exclude file type: You can use this function to define file extensions that should be excluded from your backup. To do so, proceed as follows: Under File type (e.g. *.txt), enter the file extension or file name that you want to exclude. Now click OK. Repeat this process for all other file types and file names that you want to exclude, e.g. picasa.ini, *.ini, *bak etc. The asterisk and the question mark can be used as wildcards here. Wildcards function as follows:
    The question mark symbol (?) represents individual characters.
    The asterisk symbol (*) represents entire character strings.

For instance, in order to check all files with the file extension exe, enter *.exe. In order to check various spreadsheet formats (for example, *.xlr, *.xls), simply enter *.xl?. In order to check files of different file types but that have a file name that begins with the same string, you could enter text*.* for example.

Reset to default

By clicking this button, you accept the options that have been defined as the default options for the G DATA software. That is, if you accidentally entered incorrect options for creating backups and you do not know how to correct them, click the Reset to current default options button.

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